Focus on Employees

Purchasing Services

Using Non-Master Contracts Vendors

If you decide to purchase a class or seminar that using an instructor not represented on the Master Contracts Vendor List, your purchase must be in accordance with King County approved policies and procedures for the procurements of goods and services.

Direct Voucher (ARMS) / Limited Purchase Order (IBIS) - limited to purchases costing no more than $2,499.99 (including all taxes and shipping), per Department, per vendor, per 12-month cycle, and must be a non-capital expense. For an ARMS direct voucher form, see your departmental Accounts Payable personnel. Follow the link to download an IBIS limited purchase order form.

If the instruction requires a purchase over $100.00 but no more than $2,499.99, and the vendor is agreeable to payment by a direct voucher (ARMS) or limited purchase order (IBIS) from Accounts Payable, make the purchase and fill out the appropriate form. Attach the invoice from the vendor and the Approval Letter, and code the direct voucher/limited purchase order to 53833 HEALTHY WORKPLACE CHARGES. This advises Accounts Payable that it is an approved Healthy Workplace Finding Initiative request. Then forward the direct voucher/limited purchase order and attachments to Accounts Payable.

Three-Quote Process - If the instruction requires a purchase for more than $2,500 but less than $25,000 follow the process and procedures set out in the Procurement Quick Start Guide (tasks #1-7 on page 11) (intranet). If you are on an Oracle based system put the results of your 3 quote into the notes in the requisition to document the quote process. Please charge expenditure the 53833 HEALTHY WORKPLACE CHARGES account.

When purchasing instructor-led classes using HWFI dollars, King County has determined that vendors must have appropriate insurance coverage. To determine insurance requirements, you can either contact Risk Management (intranet) (206-296-7432) or Procurement & Contract Services Section, (206-684-1681) who can also assist you in determining other requirements that may be applicable.

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Focus on Employees Benefits and Retirement Healthy Incentives HRI Toolkit Flu Shot Program Live Well Challenge Eat Smart Weight Watchers At Work Move More Activity Center Gym Discount Program Quit Tobacco Stress Less Prescriptions - Choose Generics Healthy Workplace Funding Initiative Managers My EAP My Transportation Focus on Employees E-mail us or contact us at: 516 Third Ave. Seattle, WA 98104	KING COUNTY HOME \| NEWS \| SERVICES \| DIRECTORY \| CONTACT Focus on Employees News and information for King County employees and their families You're in: Focus on Employees print Focus on Employees Purchasing Services Using Non-Master Contracts Vendors If you decide to purchase a class or seminar that using an instructor not represented on the Master Contracts Vendor List, your purchase must be in accordance with King County approved policies and procedures for the procurements of goods and services. Direct Voucher (ARMS) / Limited Purchase Order (IBIS) - limited to purchases costing no more than $2,499.99 (including all taxes and shipping), per Department, per vendor, per 12-month cycle, and must be a non-capital expense. For an ARMS direct voucher form, see your departmental Accounts Payable personnel. Follow the link to download an IBIS limited purchase order form. If the instruction requires a purchase over $100.00 but no more than $2,499.99, and the vendor is agreeable to payment by a direct voucher (ARMS) or limited purchase order (IBIS) from Accounts Payable, make the purchase and fill out the appropriate form. Attach the invoice from the vendor and the Approval Letter, and code the direct voucher/limited purchase order to 53833 HEALTHY WORKPLACE CHARGES. This advises Accounts Payable that it is an approved Healthy Workplace Finding Initiative request. Then forward the direct voucher/limited purchase order and attachments to Accounts Payable. Three-Quote Process - If the instruction requires a purchase for more than $2,500 but less than $25,000 follow the process and procedures set out in the Procurement Quick Start Guide (tasks #1-7 on page 11) (intranet). If you are on an Oracle based system put the results of your 3 quote into the notes in the requisition to document the quote process. Please charge expenditure the 53833 HEALTHY WORKPLACE CHARGES account. When purchasing instructor-led classes using HWFI dollars, King County has determined that vendors must have appropriate insurance coverage. To determine insurance requirements, you can either contact Risk Management (intranet) (206-296-7432) or Procurement & Contract Services Section, (206-684-1681) who can also assist you in determining other requirements that may be applicable. *Next - Providing Feedback on HWFI* Back to Purchasing Services - Master Contracts Overview & Steps Guidelines Categories Engaging Employees Application Purchasing Goods (equipment, etc.) Services (classes) Feedback Contacts HWFI Home
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	Updated: Feb. 1, 2008