FUNCTIONAL ANALYST III - PEOPLESOFT
DEPARTMENT OF EXECUTIVE SERVICES

FINANCE AND BUSINESS OPERATIONS DIVISION

PAYROLL SYSTEMS & OPERATIONS SECTION

Annual Salary Range $64,603 - $81,889
Job Announcement:  08JD7253TLT
OPEN: 2/18/08         CLOSE: Open Until Filled

WHO MAY APPLY: This is a term-limited temporary (TLT) benefited position, which is expected to last approximately 2 years.  This position is open to all qualified King County employees and the general public.

   

WHERE TO APPLY: Required forms and materials must be sent to:  Finance & Business Operations Division, Attention:  Jemima deVera, M.S. CNK-ES-0300, 401 5th Ave., Seattle, WA  98104.  Email applications are encouraged at HR.FBOD@kingcounty.gov.  Application materials must be received by 4:30 p.m. on the closing date.  (Postmarks are NOT ACCEPTED.)  PLEASE NOTE:  Applications not received at the location specified above and those that are not complete may not be processed.

 

FORMS AND MATERIALS REQUIRED: A King County application form, resume, a written response to the supplemental questionnaire on this announcement and letter of interest detailing your background and describing how you meet or exceed the requirements.  Application forms may be found at:  http://www.metrokc.gov/ohrm/jobs/JobApplications.htm.

 

WORK LOCATION: Chinook Building, 2nd Floor, 401 5th Ave, Seattle, WA 98104

 

WORK SCHEDULE: This position is exempt from the provisions of the Fair Labor Standards Act, and is not overtime eligible.  This position is paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally Monday through Friday, 8:00 a.m – 5:00 p.m.  May be required to work extended and/or flex scheduled work hours to respond to service needs.

 

REPORTING RELATIONSHIP(S): This position reports to the Payroll Systems and Operations Section Manager through a lead structure, and works closely with other Functional Analysts as well as Technical Analysts reporting to a matrixed HR/IT Manager.  The team provides functional support to the client users and works with the technical team to ensure that the systems are set up to perform expected processes.

 

PRIMARY JOB DUTIES INCLUDE: The position’s primary responsibility is to provide functional support for King County’s payroll, HR, Benefits and other related systems by working with a team of functional and technical analysts to support King County’s HR/Payroll functions.  Primary job duties include:

• Subject matter expert and functional analyst on the PeopleSoft HCM 8.9 solution, focused primarily on Time & Labor or HR
• Manage requests from stakeholders following the change management process
• Develop change request business cases (i.e. define the problem, pros, cons, suggestions, cost/benefit analysis; recommendations)
• Identify and document requirements and functional specifications
• Develop alternative analysis as required
• Review, revise, recommend, and document new business processes, procedures, and set ups
• Develop test requirements, plans, and scripts
• Conduct thorough functional User Acceptance Test and other testing following standard methodology
• Transfer knowledge to stakeholders
• Coordination, planning, design, development and implementation of any new, modified or re-negotiated collective bargaining agreements and/or Memorandum of Agreements, Memorandum of Understandings, settlements, etc., that affect pay or the payroll process in any way
• Maintain specific functional area documentation in a library defined by Functional Lead
• Manage performance measures for assigned functional area
• Develop audit standards for transactions and data
• Serve as a guardian of system data integrity
• Provide daily user support and troubleshooting; train and perform complex transactions for end users.
• Maintain system set ups and conduct daily operational transactions as required
• Champion for PeopleSoft Time & Labor or HR functional areas
• Functional voice at end-user meetings and technical meetings
• Accountable and strong rapport with technical counterpart and user community
• Assist Application Developers with design solutions for application modifications, interfaces and reports
• Liaison between end users and Technical Team
• Perform other functional analyst support duties as needed

 

QUALIFICATIONS:  

• A minimum of five years working in a functional/business analyst role supporting large payroll systems.
• A minimum of three years of operational experience with PeopleSoft HRMS 8.0 or more recent version with at least one year of experience with PeopleSoft HCM 8.9, using Time & Labor and/or HR functionality.
• A Bachelor’s degree in business, accounting, data processing or a closely related field or the equivalent combination of education and experience.
• Working knowledge of project management principles and techniques.
• Advanced knowledge of automated systems testing procedures, data conversion analyses, transaction processing and troubleshooting application.
• Advanced knowledge of HR/payroll business practices, work flow analysis, business systems design, and process re-engineering.
• Advanced knowledge of MS Office products (with particular emphasis on Excel, Project, and Visio).
• Demonstrated ability to handle multiple priorities effectively and efficiently.
• Demonstrated skill in verbal and written communications, making presentations before groups and committees, and working and/or leading effectively and cooperatively with other staff and County officials.
• Demonstrated skill in analysis and problem solving including determining priorities, producing fully developed quality recommendations to decision makers.
• Demonstrated commitment to and understanding of best practices in quality customer service.

 

DESIRABLE QUALIFICATIONS: 

• One or more of the following:  Project Management certification, PeopleSoft HRMS and/or HCM support experience; FPC, CPP, PHR, SPHR certified, experience working with multiple HR/Payroll systems, experience working in a highly bargained-for public administration.

 

NECESSARY SPECIAL REQUIREMENT:  Washington State Driver’s License or the ability to travel throughout the County in a timely manner is required.  Ability to occasionally lift & transport computer related equipment. 

 

SELECTION PROCESS:  The applicants who meet the required qualifications and indicate that they possess the most competitive background in directly related experience, knowledge, and training may be called for interviews and testing.

 

UNION MEMBERSHIP: This position is not represented.

 

CLASS CODE: 7304300/ 733501

SUPPLEMENTAL QUESTIONNAIRE:  

FUNCTIONAL ANALYST III - PEOPLESOFT

Job Announcement:  08JD7253TLT

 

Please provide a concise written response to the following questions.  You will be evaluated on your level and extent of experience, level of technical knowledge and clarity of response.  Give examples from your work experience where you have performed such a range of duties.  Your response should be limited to no more than 2 pages.  Please include your name and job number at the top of each page.

 

1.  Describe in detail your knowledge and experience using and/or supporting PeopleSoft HRMS and/or HCM.

 

2.  Describe in detail your project management knowledge and experience.

 

3.  Describe your experience working with matrixed, or multi-agency teams, and any solutions you implemented to any perceived weaknesses in that structure.