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I. KING COUNTY RECYCLED PRODUCT PROCUREMENT
The King County Recycled Product Procurement policy (KCC 10.16, Executive Policy CON 7-1-2 (AEP)) requires County
agencies to purchase products manufactured with recycled materials "wherever
practicable." This report summarizes implementation progress through July, 1995.
King County requires County agencies to buy products made with recycled products wherever practicable. It reflects a long- term commitment to support recycling markets by pursuing the economical use of recycled materials. The accomplishments of County agencies in implementation of this policy earned the 1991 procurement award of the National Recycling Coalition and established King County as a national leader in recycled product procurement.
King County is maintaining this position of leadership through the efforts and accomplishments of County employees who are actively pursuing ways to use recycled materials in new applications to increase their purchase of recycled products. This report describes the progress that people working in King County agencies have made toward the ambitious goals of the policy.
The policy was revised and simplified in 1995 in response to enhancements to the guidelines of the United States Environmental Protection Agency (EPA) and the experience of four years of implementation in County agencies. These revisions streamlined the policy and clarified accountabilities so that further revisions to EPA guidance can be smoothly accommodated and implementation efforts easily enhanced.
King County can attain its goal of buying recycled products "wherever practicable" only with the full participation of the agencies who specify products. The Recycled Product Procurement Program is a clearinghouse for recycled product procurement information, communicating specifications, contracts, and other procurement information between County agencies, vendors, users, and other jurisdictions. It helps agencies to understand policy requirements and identify opportunities and aids the effective communication of information between agencies to avoid duplication of efforts.
King County's collaborative approach, which provides information and guidance to County employees and relies on their expertise to evaluate procurement opportunities and revise procedures, is changing the way that agencies view these opportunities. They are placing more emphasis on developing ways to increase the use of recycled and other environmentally preferable products especially where they can use recycled materials that will reduce costs.
The King County Recycled Product Procurement Policy calls upon each County agency to revise contracting and procurement procedures and specifications to increase the purchase of recycled products. In the implementation of this policy, each department:
To facilitate the implementation of this policy by agencies, the Purchasing Agency administers the Recycled Product Procurement Program, which:
Using recycled materials is challenging because:
King County is addressing these challenges by:
Term-supply contracts allow agencies to purchase hundreds of paper products at low and consistent prices. Recycled paper purchases have grown from 8% at the start of policy implementation to 91% at the end of second quarter 1995, averaging over 90% for 1994-95, exceeding the 60% goal established by the policy.
Paper Commodities Purchased
King County purchases of paper fall into three general categories:
Purchase Summary
Recycled paper is purchased whenever possible. Non-recycled paper is purchased only if recycled paper is not available within the 15% price-preference guidelines. Future purchase levels will fluctuate with bid results but are expected to remain at generally high levels.
The table below shows the dollar value of recycled paper purchases for 1994/95 and the percentage of total paper purchases that were recycled products.
| 1994/95 Recycled Paper Purchases | $ | % |
|---|---|---|
| Photocopy and Bond Paper | 201,710 | 98 |
| Miscellaneous Paper Products | 191,255 | 91 |
| Printing Paper | 382,371 | 86 |
| Totals: | $775,066 | 90% |
Non-Paper Supply Contracts
Agencies are required to evaluate potential recycled products and purchase them whenever their performance is satisfactory and price is reasonable. Many agencies have responded with imagination to the challenge of bringing change to long- standing materials specifications. Over 70 contracts containing recycled products were maintained in the past year.
Non-paper recycled product purchases totalled $560,000 in 1994-95.
Non-Paper Commodities Purchased
- Can liners manufactured with 30% high-density polyethylene (HDPE) and with 25% Low-density polyethylene (LDPE) post-consumer recycled plastic are now supplied to County agencies.
Last year the Renton Equipment Stores unit of Fleet Administration purchased 45,000 printed litter bags manufactured with 100% recycled content, 25% post-consumer.
- Computer Disks recovered as surplus from software publishers are re-formatted by a local firm. The Department of Development and Environmental Services saved money on computer supplies with the purchase of over 2,100 re-formatted diskettes.
Purchase Summary
This table represents the quantity and dollar amount of non- paper recycled products purchased on term supply contracts.
| Commodity Purchased | Per | Units | $'s |
|---|---|---|---|
| Aggregate, Recycled Concrete | Ton | 31,181 | 193,440 |
| Antifreeze, Remanufactured | Gallon | 1,666 | 7,584 |
| Can Liners, Recycled | Case | 2,902 | 48,071 |
| Compost | Yard | N/A | 499 |
| Disks, Computer | Each | 1,060 | 2,100 |
| Oil, Re-refined | Gallon | 17,090 | 42,860 |
| Shredded Wood Waste | Yard | 72,210 | 77,285 |
| Tire Retreading | N/A | N/A | 106,865 |
| Toner Cartridges, Remanufactured | Each | 2,302 | 68,898 |
| Topsoil w/Compost Amendment* | Yard | N/A | 13,252 |
| Total Dollars: | 559,814 | ||
| * Supplied through Roads Division contract, contains between 15 and 50 percent compost. | |||
Agencies purchase many products by means other than term-contract. These may be small purchases executed by "direct-voucher" for evaluation purposes or for purchases too small to justify the execution of a formal contract. They may also occur in construction or other service contracts that are not tied to term-contracts. Agency users and project managers are conducting pilot projects and otherwise developing new ways to incorporate recycled materials in these purchases. This section details the activities of agencies in these developmental areas.
Commodities purchased outside of term-contracts
Stadium Administration, Maintenance Division personnel installed over 200 units of recycled plastic lumber to replace wooden "channel boards" securing the Kingdome artificial turf, in 1994. The performance of this material has proven superior to that of virgin lumber and it is expected to have a longer replacement schedule and lower life-cycle cost. The application of this material has generated interest from stadia around the country. The Stadium has also purchased recycled plastic for fence slats, restroom partitions, worm bins, signage, and "skid pads" for the feet of portable bleachers, all with good results.
Plastic Traffic Control Equipment was purchased by the Traffic and Planning and Roadside Safety section of Roads Division. They buy approximately 2,000 recycled plastic traffic delineators per year, as well as traffic cones, and channelizers manufactured with recycled tire-rubber bases.
Bollards made of recycled plastic are being evaluated by Parks Division. Parks received funding through an interagency demonstration program, sponsored by the King County Commission for Marketing Recyclable Materials, to cover the increased cost of plastic lumber. They spent nearly $5,000 on plastic lumber for bollards in 1994-95. Roads Division has ordered 100 bollards, at a cost of $6,200, for use throughout the year in Roads Maintenance projects. The additional cost of the plastic product may be justified by its performance and longer replacement schedule.
| Purchase Summary | Per | Qty | $'s | Agency |
|---|---|---|---|---|
| Aggregate, Glass | Ton | 1,250 | 12,075 | SWD |
| Aggregate, Concrete | Ton | 2,544 | 19,835 | SWD |
| Asphalt | Ton | 1,200 | N/A | Roads |
| Plastic Lumber | Each | 875 | N/A | Parks |
| Plastic lumber-bollards | Each | 161 | 11,000 | Parks/Roads |
| Tire Rubber Chips | Lbs | 40,000 | 4,300 | Parks |
Agency Liaison Network
The Recycled Product Procurement Program provides agencies with recycled product information through a network of people who act as liaisons between the program and the agencies. The program ensures that evaluation results and specifications developed by users are shared between agencies and made available to suburban cities and other jurisdictions. It also helps agencies create evaluation opportunities and revise contract administration procedures to develop methods to routinely use recycled materials whenever practicable.
During 1994-95, the program hosted informational meetings, tours, and other educational events to bring awareness of recycled product procurement opportunities to agencies.
In January, 1995, the King County Council formally recognized the outstanding efforts of members of the Recycled Product Procurement Program's liaison network and presented them with certificates of appreciation for their work in developing applications for recycled materials.
The King County Recycled Product Procurement Policy asks all County agencies to evaluate and use recycled products as they become available. Policy alone, however, does not get the job done. It is the risk-takers in agencies, like those recognized here, that do the real work of establishing and administering the necessary contracts and helping recycled product makers refine their products to meet user needs.
King County is now providing recycled product procurement information through a new service provided on the Internet by the King County Purchasing Agency. This service allows agencies to share their experience with other users and allows them to exchange recycled product procurement information with suburban cities and other jurisdictions through the World-Wide- Web.
King County Policy Revision
The King County Recycled Product Procurement Policy (Executive Policy CON 7-1-2, A/EP) was revised in 1995 to accommodate changes to the procurement guidelines of the United States Environmental Protection Agency and to reflect the County's four years of experience in policy implementation.
Technical Assistance for Jurisdictions
The Recycled Product Procurement Program, through the Waste Reduction/Recycling Section (W/RR) of the Solid Waste Division, offers technical assistance to suburban cities for implementation of recycled product procurement policies. The program distributes information to suburban cities and advises them on techniques for municipal procurement. It also maintains contact with operations personnel who are developing new applications for recycled materials so that this information can be shared through the liaison program.
These technical assistance activities have developed contacts through which information is shared between the County and suburban cities. Through the program, cities are able to take advantage of the experience of County agencies in the use of recycled materials and County agencies learn of their experiences.
Program personnel promoted the development of recycled product procurement policies by suburban cities by providing technical support to the Solid Waste Division Waste Reduction/Recycling Section in revision, distribution, and support of the King County Model Recycled Product Procurement Policy. An abbreviated version of the model policy, developed in 1992, is distributed by Waste Reduction/Recycling Section for use by smaller jurisdictions, businesses, and school districts. Program personnel also provide direct technical assistance to suburban cities for policy implementation, including sharing contracts, specifications, and procurement strategies.
Solid Waste Division reported that nineteen suburban cities had adopted recycled product procurement policies based on the King County model as of July, 1995:
| Bellevue | Burien | Carnation | Des Moines |
| Duvall | Enumclaw | Federal Way | Issaquah |
| Kent | Lake Forest Park | Mercer Island | Normandy Park |
| North Bend | Redmond | Renton | SeaTac |
| Snoqualmie | Tukwila | Woodinville |
Purchases of recycled products reported by these cities totaled over $250,000 in 1994/95.
Construction Materials Notebook
At the suggestion of Jim Hall, project manager for the Regional Justice Center project, the Recycled Product Procurement Program produced a construction materials notebook in April of 1994. These notebooks contain current information about applications for recycled materials, specifications, and other information resources for designers, engineers, and project managers. As County agencies develop specifications and document their experiences with recycled materials, this information is shared between agencies through this notebook. Copies are maintained by program liaison people in 15 County agencies and are updated as new information develops. In 1995, the King County Commission for Marketing Recycled Materials reproduced this notebook and distributed it to recycling coordinators in suburban cities.
Re-use of Demolition Materials
The demolition phase of a project to build a new regional justice center commenced in 1995. Contracts specified that materials removed during demolition be recycled wherever possible. Specifications required concrete and asphalt from the demolition to be recycled on the project site and used in place of new material for backfill, general fill, pipe-bedding and as a base-course for pavement in new construction. In this way, the Regional Justice Center project team recycled 95% of the demolition-debris generated during the demolition phase of the project. Most of the concrete and asphalt, 31,840 tons, was crushed and used as fill-material on the project site. A local recycler accepted 1,518 tons of concrete rubble, 791 tons of steel and 918 tons of waste-wood; and 750 tons of lumber was salvaged. Only 1706 tons of the material generated was not able to be recycled.
Information on specifications used in this project and on methods for accomplishing recycling of building materials may be obtained from the Regional Justice Center project office, the Recycled Product Procurement office, the Construction, Demolition, Landclearing debris program of the Solid Waste Division, and the recycled product procurement section of the County's World-Wide-Web site on the internet.
The King County Recycled Product Procurement Program offers its experience in support of the planning, policy-development, and procurement education activities of various organizations, and jurisdictions. Program personnel participated in the delivery of public information programs conducted by many organizations during 1994-95:
Appendix: King County Publications Available
The Recycled Product Procurement Program has several publications available by request.
All of the following publications are available on the Internet at http://www.metrokc.gov/procure/green
For copies of any of these reports, please contact Eric Nelson or Karen Hamilton at (206) 296-4210 or by e-mail.
Appendix: Procurement Initiatives of Agencies
The table below presents the agencies that have evaluated and used various recycled materials. Agency personnel welcome inquiries about their experiences with recycled materials.
| Adult Detention | recycled plastic can liners |
| Airport Division | remanufactured antifreeze re-refined oil recycled paint recycled plastic can liners |
| Solid Waste Division (Cedar Hills Landfill) |
ground wood waste recycled concrete aggregate remanufactured antifreeze re-refined oil |
| Department of Development and Environmental Services | recycled plastic can liners reman. toner cartridges computer disks |
| Department of Metropolitan Services | topsoil containing compost reman. toner cartridges recycled plastic can liners |
| Facilities Management | recycled plastic can liners recycled ground wood mulch |
| Fleet Administration, ER&R | remanufactured antifreeze re-refined oil recycled plastic can liners recapped tires |
| Fleet Administration, Motor Pool | remanufactured antifreeze re-refined oil |
| Parks Division | recycled plastic lumber recycled plastic bollards rubber chips (playground) recycled rubber mats recycled plastic can liners |
| Regional Justice Center Jail Planning | recycling on site recycled asphalt recycled concrete aggregate topsoil containing compost |
| Roads Division | recycled asphalt recycled concrete aggregate glass aggregate plastic traffic cones traffic delineators tire stops plastic bollards topsoil containing compost |
| Solid Waste Division | glass aggregate recycled concrete aggregate recycled asphalt recycled paint topsoil containing compost |
| Stadium Administration | plastic lumber plastic worm bins remanufactured antifreeze re-refined oil rubber mats recycled plastic can liners |
| Surface Water Management | topsoil containing compost |
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Updated: December, 1999
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